Administrative Assistant

Administrative Assistant


Angola, Indiana

 

Summary

Provides support to managers at the Chair level or faculty in the department.  Performs diversified and confidential secretarial and administrative duties requiring experience, skill and knowledge of organization policies and practices.

Essential Duties and Responsibilities

  • Manage travel schedule, plans and expense reports in a timely manner.
  • Prepare complex, presentations with graphics, other documents, and reports.
  • Organize and update files, reference materials, and confidential / proprietary business information, removing outdated items.
  • Screen and prioritize appointments, calls, and respond to inquiries from internal/external sources.
  • Initiate routine and some non-routine correspondence with minimal direction.
  • Pay invoices, track expenses, and maintain departmental budget.
  • Assists and tracks all budget/requisitions and travel forms.
  • Takes meeting notes at department meetings and distributes to faculty.
  • Plans and coordinates departmental receptions and functions.
  • Assists students when appropriate.
  • Maintains office supplies.
  • Assist in maintaining lab supplies and ordering supplies.
  • Distributes department mail.
  • Assists in general upkeep of department, including display cases and bulletin boards.
  • Maintains web profile for school and department
  • Performs Accepts Analysis for ASOEC
  • All other duties as assigned

 Education and/or Experience

A minimum high school or GED diploma and a minimum of 1-2 years business administration experience.

Salary

The salary is competitive and commensurate with experience and qualifications.

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Trine University is an equal opportunity employer.  Applicants are considered for employment without regard to race, color, religion, sex, age, disability, national origin, genetic information, citizenship status, military status, or any other basis prohibited by law, unless such basis constitutes a bona fide occupational qualification.  Trine will comply with its legal obligation to provide reasonable accommodations to qualified individuals with disabilities and for religious beliefs.